How to Ship Cupcakes

Learn how to package cupcakes in a way that protects them, and how to get the cheapest shipping rates
How to Ship Cupcakes

Who doesn’t love a good cupcake? They epitomize all the best things about dessert, inside of one delectable, handheld treat. Believe it or not, you don’t have to visit your local Sprinkles or grocery store to get your hands on some. Cupcakes are a fairly popular item that people ship every day! Whether you’re a professional baker fulfilling orders or a hobbyist sending treats to friends, we’ve got you covered. This guide is all about how to ship cupcakes, and how to properly package them to protect them from getting crushed during transit. Let’s shake and bake!

Package Your Cupcakes Properly to Prevent Crushing When You Ship Them

When we say “crushing,” we don’t mean the nervous feeling you get when that special someone whips their hair back and forth. No, we’re talking about another package falling on top of yours and smushing your cupcakes (cue sad flute sounds). Let’s face it—cupcakes are delicate products, and you’ll need to do everything you can to prevent this from happening with the right packaging methods.

The best way to protect them is to reinforce your shipment with two boxes. That’s right, two. The first box you need to worry about is your outer packaging, which should be a strong, corrugated cardboard box. Try to keep this box as small as possible, so your cupcakes don’t have much room to move when they’re inside. If you’re looking for some options for cardboard boxes, the ULINE website has tons of them.

Your secondary inner packaging should be more of the specialized “cupcake box,” where you have built-in inserts for each cupcake to stay put inside of a package with a flap on top. Think the kind of boxes you get when you pick up a half dozen cupcakes from a bakery. We talk more about what we mean by these in the next section.

Where to Find Cupcake Boxes and Inserts

The one thing about those “inner boxes” we’re talking about: specialized cupcake packaging is a bit tough to find. If you’re running a bakery, you may want to consider working with a company that can create custom packaging for your business. When you do, you’ll be able to design your boxes to your exact specifications, and you can even feature the logo of your bakery on your packaging!

On the other hand, if you’re just sending out a package or two here and there, you won’t necessarily need to create bulk packaging orders. To snag specialized cupcake boxes with inserts for those one-off shipments, you can check out some options here on Amazon.

Pro Tip: When you’ve got both boxes ready to go, you’ll then want to fill up as much dead space in your outer packaging as possible with different types of packing material. Tissue paper and air pillows would work nicely, in this case. The less your inner box moves inside of your outer box, the better off you’ll be!

Cupcakes and Perishables are Generally Excluded from Shipping Insurance

No matter how well you package your cupcakes, the truth is that accidents happen. Packages fall sometimes, and letter carriers might even drop them occasionally. The best way to hedge against these types of events is to protect your package with shipping insurance…but, unfortunately, most insurance companies won’t cover perishable items such as cupcakes. So, be sure to package your cupcakes with that much more attention to detail, knowing that your packaging is the last line of defense!

Use Shipping Software to Save the Most Money on Your Cupcake Shipments

When you’re all packed and ready to ship your cupcakes, you’ll want to save the most money possible on the cost of postage. This is where free online shipping software comes into play. When you buy postage with online shipping software, you get to access the deepest level of discounts that the major carriers typically reserve for huge commercial shippers. To put it simply, you’ll be

The best part about buying postage with shipping software is that, if you don’t want to, you’ll never even have to leave your house! You can buy and print labels right as long as you have a computer, and you can even schedule times when your letter carrier will pick up your packages for free. As a result, you won’t just save tons of money on your labels…you won’t have to go to the Post Office and wait in those long lines ever again!

There are a lot of different companies who offer shipping software out there, and we certainly have our favorites. If you’re on the hunt for which shipping software company best fits your needs, visit our Reviews page for a place to start!


Looking for the right shipping software for you?

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