SCAN stands for Shipment Confirmation Delivery Notice. A USPS Scan Form is a single label with a master barcode that allows postal workers to scan and track all packages in a bulk shipment. When a postal worker comes to pick up your packages, they simply scan the master barcode on the Scan Form. When they do, they disperse tracking information for every single package in the shipment with one scan, as opposed to scanning in each package individually. It’s a HUGE time saver.
Most eCommerce businesses send out their parcels in batch shipments—especially subscription boxes. Therefore, you need to get familiar with printing USPS SCAN Forms if you’re running an eCommerce business.
How Do I Print and Use USPS Scan Forms?
When you use shipping software to buy and print shipping labels, it’s easy to print Scan Forms! First, you need to print all your shipping labels at the end of the business day. Then, select the parcels in your shipment and print the Scan Form (this process varies with different shipping software solutions). Make sure to always print the Scan Form before 9 pm local time. Once you’ve printed your labels and your Scan Form, your shipping software should automatically submit all your package information to USPS. Finally, you can either drop your shipment off at the Post Office or schedule a time for a postal worker to pick up your packages.
Some Rules to Follow When Using USPS Scan Forms
Once you print a Scan Form, you can’t update it or change it! This is to avoid duplication of package information. If you make a change such as adding or removing a package from the shipment, the Scan Form is no longer valid and each package linked to that particular form will have to be scanned individually. Also, make sure to ship your parcels the same day that you print your labels whenever you use a Scan Form. Lastly, each package in your shipment can only be linked to one Scan Form.
If you’re looking for some shipping software solutions for your eCommerce business, check out our Reviews page!